AI-Powered HOA & Apartment Management Software
HOACart.AI helps condos, co-ops, apartments and Landlords manage finances, violations, maintenance, and community engagement—all in one powerful platform with two-way QuickBooks sync.
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Built for Every Property Type
Whether you manage a 4-unit condo, a 200-unit co-op, or a large apartment community, HOACart.AI adapts to your needs.
Condominiums
Per-unit pricing with HOA-specific features like ARC requests, violation tracking, and reserve fund management.
- Unit-based billing
- ARC workflow
- Reserve tracking
Co-operatives
Shareholder management with specialized features for co-op governance, sublet policies, and board approvals.
- Shareholder tracking
- Board approvals
- Sublet management
Apartments
Per-resident pricing optimized for rental communities with lease tracking and tenant communication tools.
- Resident billing
- Lease management
- Tenant portal
What Sets Us Apart
Features you won't find anywhere else at this price point.
Two-Way QuickBooks Sync
Not just push—we pull too. Payments entered in QBO automatically appear in HOACart.AI. Your books stay perfectly synchronized.
Fund Accounting & Budgets
Separate Operating and Reserve funds with full transfer tracking. Create annual budgets and compare actual vs budgeted.
Reserve Study Tracking
Component inventory with useful life, replacement costs, and funding projections. Plan for the future with confidence.
Integrated Online Payments
Stripe-powered payments let residents pay dues 24/7. Automatic reconciliation to ledgers and QuickBooks.
Everything You Need to Manage Properties
A complete toolkit for modern property management, from financials to community engagement.
Financial Management
Fund accounting with Operating & Reserve separation, annual budget management, resident ledgers, Stripe payments, and two-way QBO sync.
Budgets & Reserves
Create annual budgets by GL code, track actual vs budgeted, reserve study with component inventory, useful life, and funding projections.
Violation Tracking
3-tier escalation workflow: Courtesy Notice → Formal Warning → Board-Approved Fine. Fines auto-post to ledgers and sync to QBO.
Maintenance & AP
Full pipeline from resident request → vendor assignment → invoice upload → board approval. Vendor bill tracking with AP aging reports.
ARC Requests
Architectural review with status tracking, approval conditions, automatic decision letter generation, and compliance deadlines.
Community Hub
Announcements with email/SMS delivery, digital ballot box for polls and elections, and privacy-first resident directory.
Get Started in 4 Simple Steps
From signup to go-live in less than a day. No complex setup or lengthy onboarding.
Sign Up in Minutes
Choose your property type and plan. No credit card required for your 30-day free trial.
Configure Your Community
Import residents, set up billing cycles, connect QuickBooks, and customize your workflows.
Invite Your Team
Add board members, managers, and staff with role-based permissions tailored to their responsibilities.
Go Live & Save Time
Start managing finances, violations, maintenance, and community engagement—all in one place.
Trusted by Property Managers Everywhere
See why communities are switching to HOACart.AI
“We used to manage our 4-unit building through a group text thread—it was chaos. Missed messages, lost receipts, arguments about who paid what. HOACart.AI changed everything. Now we have a real ledger, automated dues reminders, and everyone can see exactly where we stand financially. The Private tier was perfect for us—free for the first year! Best decision we ever made.”
“The two-way QuickBooks sync alone is worth it. I used to spend 3 hours every week manually entering payments. Now it's automatic—payments flow both directions, and my books are always up to date. Our board loves the real-time financial reports.”
“As a co-op, we have unique requirements—shareholder tracking, sublet policies, board approval workflows. HOACart.AI understood exactly what we needed. The violation escalation system with automatic fines posting to ledgers has improved our compliance rate by 60%.”
“We used to manage our 4-unit building through a group text thread—it was chaos. Missed messages, lost receipts, arguments about who paid what. HOACart.AI changed everything. Now we have a real ledger, automated dues reminders, and everyone can see exactly where we stand financially. The Private tier was perfect for us—free for the first year! Best decision we ever made.”
“Managing multiple apartment communities was overwhelming until we found HOACart.AI. The maintenance workflow—from resident request to vendor invoice to board approval—is seamless. We've cut our average response time from 5 days to 24 hours.”
“Finally, software that doesn't nickel-and-dime us! At $0.35 per unit, we're saving over $400/month compared to our old system. Plus, the Stripe integration means residents can pay online 24/7. Our collection rate jumped from 78% to 96%.”
Transparent, Affordable Pricing
Starting at just $0.35/unit for condos and $0.60/resident for apartments. No hidden fees, no long-term contracts.
Ready to Transform Your Property Management?
Join hundreds of communities who've simplified their operations with HOACart.AI. Start your free trial today—no credit card required.
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